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Three reasons why law firms do not use digital dictation techniques

In my profession, I often ask a lot of questions. Really, this is necessary. A virtual assistant is someone who must understand as much as possible about a particular customer's system or way of doing things in order to best configure and utilize the available technologies to help them complete tasks better and faster at a lower cost – regardless of the customer's desire to gain

I began my VA career eight years ago and limited my practice to virtual assistance in the legal industry. Over the years, I have introduced the processes used by many of my lawyers, law firm managers, paralegals, human resources managers, private investigators, IT managers, management partners, office managers, secretaries, and others. Some use document management software, while others do not. Some have websites and some don't. There is little doubt that the most common answer when asked about lawyers for dictation is: tape recorders.

This is good, because dictation is a very effective process, even with tape. According to the tape recorder, the dictation recorded in 1952 was established as "Save time in the handwriting and shorthand of lawyers, doctors, and other professionals." The first mini-recorder was launched in 1973. Do you believe? The technology that this mini-recorder still uses for listening to music on 8 tracks is still equivalent to

. In any case, if your company uses tape-based dictation, you have already learned to record a firm work product. It's a good way to accomplish the task. If your company doesn't use dictation, maybe you should start with numbers to continue reading.

Why upgrade to digital dictation?

Although not as old as dictation itself, digital dictation has been around for a long time. The medical community has used digital dictation techniques (inbound and portable recorders) for more than a decade. why? The digital dictation process upgrades to hospitals, clinics, doctors' offices, and insurance companies include:

o Doctors' ability to work remotely is nothing more than a telephone or portable recorder and internet connection

o Centralized file workflows Multi-user, multi-site Operation

o Ability to monitor ongoing work and overall productivity

o Ability to track and report various indicators and standards

o Ability to utilize remote transcription personnel and save on personnel costs [19659002] I see it In a way, companies of any size can obtain a considerable amount of medical practice by upgrading to a digital dictation process – so the problem remains, and there are many things to do. Why not do it? (Read the list above again – considering your company.)

Why doesn't the company use digital dictation?

I believe that the main reason is that no one put together 2% 2B2. Since digital dictation technology is not "new", there is not much attention outside the medical industry. However, just recently, the UK and other European law firms have been discussing how to upgrade to digital dictation is easier and better than expected.

How is the situation in the United States?

Listed below (in reverse order) is the answer to the three questions I have received over the years: "Why is your company not upgraded to digital dictation?"

3: " Digital dictation, not that speech recognition? "

No, speech recognition is not digital dictation. Speech recognition is software. It uses vocals and converts them into text. Speech recognition software requires training for each specific user – Training for most applications for hours, making the technology infeasible in most company settings

Digital dictation is recording voice using software or device that provides dictation – Stop, rewind, insert and so on. However, for digital recording, the recording will not be placed on the tape, it will be saved as an audio file (ie .wav, .dss). Unlike voice recognition, digital dictation requires a sound engineer and software to enter recorded ideas.

By the way, why do I firmly believe that speech recognition software can never replace a good legal secretary/recorder – no matter how much you train, when you say "defendant" and you should say "plaintiff", it will never It is captured! )

So, although you may have heard or read the pitfalls of speech recognition technology, digital dictation is a completely different animal.

Number 2: "If it is not broken…"

Yes, tape dictation did work and it did for decades, but the typewriter, abacus, Even the compass is no exception. Upgrading to digital dictation is not a solution. It is an improvement over the known process. It is the natural evolution of dictation – from human (secy) to recording (audio cassette) to digital (sound file) .

When upgrading to digital, it should be highlighted that those recording people no longer need to be in the same physical location as the recording staff – or in today's terminology: to work remotely! According to the capture process settings, as long as the company's dictators can access the phone or the Internet, they can generate billing time.

Since digitally created dictation files are essentially electronic, it can be manipulated much like any other computer file – stored, routed through the network, etc. This makes the dictation file itself more convenient and user-friendly in today's electronic environment (networks, multiple offices, file management software, retention requirements).

With the company's dictator's remote job opportunities, upgrading to digital dictation can provide reporting and tracking of all metrics that cannot be provided in the course of each file transfer, or tape-based dictation system. Pick up a videotape and ask the lawyer about what is on it and see what he/she says! However, if it is a digital file, you always know the date and time the file was created, the date and time the file was created, the length of the file, the purpose of the client, related issues, and so on.

So, from the point of view of administrators and dictators, upgrading to digital dictation has provided considerable improvements for the completion of the work

and … I have been interested in the answer

"Why Your company has not upgraded to digital dictation?”

Part I: “We don’t like change.”

I am not kidding! I have heard this exact phrase many times, not the recognition I care about!

In addition to this, of course, this response helped me realize that the company can make decisions forever and it poses a problem. why? When upgrading to digital, there has been virtually no change in the process of dictators. In fact, Olympus and other major manufacturers even have portable digital recorders with slide switches in their professional series. Truly, a digital recorder that mimics the function of an analog recorder

Therefore, if properly configured, except that the lawyer does not have to stand up from the chair to hand the tape to his secretary (or put on her chair) when upgrading to digital At that time, the dictator would not “do” anything different

to wrap it all together

At some point, each company must weigh the advantages and disadvantages of any technology upgrade. As more and more devices and software remain competitive, it is no wonder that no one is looking for another "upgrade." However, unlike today's available technologies, digital dictation technology is not "new."

This should be an excuse for the impersonation that any company’s 2009 technical budget must be digitally dictated and upgraded.

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